My Job Application
The Job Applications Web Tool allows candidates, internal or otherwise, to browse the vacancies currently advertised via the intranet or web site and to fill in an application form on-line to apply for a vacancy. The person can re-visit the site multiple times to continue filling their application if they do not complete it all at once.
Candidates can upload their CV to accompany their application along with their supporting statement.
This web tool would be accessed directly from the company intranet or website via a hyperlink such as, 'click here to view our current vacancies'. Check the section on creating a link for more information on this.
When a candidate clicks to view vacancies, they will see a list of vacancies that come directly from the SDMS V HRPersonnel data. This list will have two buttons available for each vacancy: Details and Apply.
More details of the vacancy will be shown if the person clicks on the Details button including a job description and the post requirements. The Apply button is also available on the details page.
When the candidate chooses to apply for a vacancy, the first step is for them to enter their email address. If they have been on the site before then they will have a password which they need to supply, otherwise they will need to choose a password to use from this point on.
If the candidate has been to the site before and was filling in an application form, the system will recognise their email address and ask if they want to go back to the application they were previously filling or continue to apply for the vacancy they just clicked on.
The job application form is then presented as a series of tabs following a specific order typical of a paper-based application form. The candidate is required to enter details about themselves from their name and address to qualifications, education, employment history, etc. Each tab will provide instuctions on what sort of information the person should enter. These instructions are modifiable when logged in to the web tools as an administrator.
Basic details such as name, address and contact numbers are entered here along with driving license details and equal opportunities information.
The candidate can supply details of past employment including the name of their employer, their job title and type of contract, start and end dates, hours worked and salary. There is also a space for a description of their role.
Details of education establishments attended should be supplied here with start and end dates.
Professional Bodies Membership:
The candidate will supply details of any professional bodies or unions including whether they are a full member or another type of membership and the period of membership.
Details of any training courses should be specified here. These could be narrowed to be specific to the role the candidate is applying for by specifying this in the guidance notes.
Any qualifications the candidate has achieved will be entered here with award and expiry date. These could range from GCSEs to Degrees and then working qualifications such as NVQs.
The candidate can enter competencies they have based on a defined list from the system.
Any experience from working in the area or other types of experience can be entered here so the candidate can give details of what they have done in the past that may mean they are suited to this role.
This is where the candidate will supply referees from previous employment. The guidance notes can specify how many the candidate should enter. If the person does not want the referee to be contacted, possibly because they are their current employer, they can tick a box on the form to indicate this.
Hobbies & Interests:
A free text field is supplied to allow details of hobbies and interests.
If the candidate has any convictions, this page is available for them to specify details. The guidance notes are definable so can include details specific to the organisation. This tab can be turned off if this is not a requirement for the application form.
A free text field allows the candidate to supply a statement supporting their application for the role. There is also a file upload box so that they can upload their CV to accompany the application.
Application Form Declaration and Completion:
The candidate must complete this section to submit their application by ticking the confirmation that the application is correct and complete and then entering the date this was confirmed.
When all data is entered, the candidate must complete the declaration tab and click Save. Once this is done, the form will be submitted to the back office where it will be processed using the features of HRPersonnel's Recruitment and Selection module.